2024-06-05"1">Positions AvailableLESC
Experience: 7 years
Location: Chicago Loop
E-mail: krystal.witcher@chubb.com
Area of Practice: Litigation

Litigation Secretary



The law firm of Cohn Baughman seeks an experienced full-time litigation secretary




The expectations for the position include but are not limited to:



Provide legal secretarial and administrative assistance to attorneys, paralegals, and office administrator.


Expert in legal document word processing, (create, draft, edit, redline, comparisons, proofreading, table of authority and contents, legal sites, on all legal documents (pleadings, discovery, correspondence)


Draft, edit, proofread, compare, redline, legal documents for attorney and paralegal review.


Download litigation documents.


Calendar court dates on scheduling orders.


Set up deposition/arbitration dates, arrange for court reporters etc.


Manage and arrange Outlook calendar dates and Webex meetings for attorneys.


Enter attorney billable time and case expenses into Sage Timeslips program.


Track/send weekly attorney time reports to Managing Partner & Office Administrator.


Manage weekly reminders to attorneys and follow up on missing billable hours.


Complete attorney/paralegal edits on monthly prebills to ensure accuracy on invoices.


Arrange/book travel for attorneys using Concur Travel system.


Submit all attorney expense reports using Concur Expense system.


Process/request invoice check requests for outside vendor payments.


Assist attorneys with opening new case files, accepting case assignments, submitting and tracking budgets in T360/TyMetrix.


Download and circulate Mealey's Publications to office.


Manage attorney CLE hours and professional dues.



Requirements:



Expert in Microsoft Office 2010 Suite, highly proficient in Outlook, Teams, Word, Excel, PowerPoint, Document Sharing & Adobe Pro.


Proficiency in maintaining and managing updated litigation case files, (paper and electronic)


Ability to keep up-to-date detailed case indexes (internal and off-site storage)


Knowledge of Iron Mountain Storage practices.


Ability to lift 20 pounds.


Knowledge of legal professional service organizations and legal secretarial and administrative practices and functions.


Proficiency in Federal and State court systems throughout various counties and states


Proficiency in Court Rules and Procedures including e-filings.


Knowledge of T360/TyMetrix and Sage TimeSlips programs.


Knowledge of various case management systems & e-discovery programs


Knowledge of document share Kiteworks program


Knowledge of Concur Expense and Travel program


Excellent oral/written communication skills


Ability to converse in a professional manner with coworkers, clients, opposing counsel and experts


Excellent organizational and time management skills


Minimum of seven years of experience as a legal secretary





Job Type: Full-time 40 Hrs/Wk


Salary: Based on Experience


Benefits: Health, Dental, Vision, PTO, 401K


Work Location: Downtown Chicago/Hybrid



Submit all Applications to: Krystal Witcher at: krystal.witcher@chubb.com.



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