2024-06-05"1">Positions AvailableLESC
Experience: 7 years
Location: Chicago Loop
E-mail: krystal.witcher@chubb.com
Area of Practice: Litigation

Litigation Secretary

The law firm of Cohn Baughman seeks an experienced full-time litigation secretary

The expectations for the position include but are not limited to:

Provide legal secretarial and administrative assistance to attorneys, paralegals, and office administrator.

Expert in legal document word processing, (create, draft, edit, redline, comparisons, proofreading, table of authority and contents, legal sites, on all legal documents (pleadings, discovery, correspondence)

Draft, edit, proofread, compare, redline, legal documents for attorney and paralegal review.

Download litigation documents.

Calendar court dates on scheduling orders.

Set up deposition/arbitration dates, arrange for court reporters etc.

Manage and arrange Outlook calendar dates and Webex meetings for attorneys.

Enter attorney billable time and case expenses into Sage Timeslips program.

Track/send weekly attorney time reports to Managing Partner & Office Administrator.

Manage weekly reminders to attorneys and follow up on missing billable hours.

Complete attorney/paralegal edits on monthly prebills to ensure accuracy on invoices.

Arrange/book travel for attorneys using Concur Travel system.

Submit all attorney expense reports using Concur Expense system.

Process/request invoice check requests for outside vendor payments.

Assist attorneys with opening new case files, accepting case assignments, submitting and tracking budgets in T360/TyMetrix.

Download and circulate Mealey's Publications to office.

Manage attorney CLE hours and professional dues.


Expert in Microsoft Office 2010 Suite, highly proficient in Outlook, Teams, Word, Excel, PowerPoint, Document Sharing & Adobe Pro.

Proficiency in maintaining and managing updated litigation case files, (paper and electronic)

Ability to keep up-to-date detailed case indexes (internal and off-site storage)

Knowledge of Iron Mountain Storage practices.

Ability to lift 20 pounds.

Knowledge of legal professional service organizations and legal secretarial and administrative practices and functions.

Proficiency in Federal and State court systems throughout various counties and states

Proficiency in Court Rules and Procedures including e-filings.

Knowledge of T360/TyMetrix and Sage TimeSlips programs.

Knowledge of various case management systems & e-discovery programs

Knowledge of document share Kiteworks program

Knowledge of Concur Expense and Travel program

Excellent oral/written communication skills

Ability to converse in a professional manner with coworkers, clients, opposing counsel and experts

Excellent organizational and time management skills

Minimum of seven years of experience as a legal secretary

Job Type: Full-time 40 Hrs/Wk

Salary: Based on Experience

Benefits: Health, Dental, Vision, PTO, 401K

Work Location: Downtown Chicago/Hybrid

Submit all Applications to: Krystal Witcher at: krystal.witcher@chubb.com.

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