Experience: 5+ years
Location: Chicago Loop
Area of Practice: Budgeting, audit preparation, procurement, space issues, HR: attendance records, payroll, benefit packages
Federal Defender Program For The Northern District Of Illinois - Administrative Officer
Starting Salary minimum $94,000.
The Federal Defender Program for the Northern District of Illinois is a private, 501(c)(3) non-profit client-centered criminal defense organization, providing representation to persons unable to afford private counsel in federal criminal cases. We are accepting applications for the full-time position of Administrative Officer, salary and benefits dependent on experience. The Administrative Officer works out of the Chicago office and is responsible for a wide range of duties for both the Chicago and Rockford Branch Offices. These duties include: Financial: The Administrative Officer works with the Executive Director in the management of the annual budget. This work includes projecting future spending, monitoring and tracking obligations and expenditures, reviewing office travel, processing payables, and preparing materials for annual audits.
The Administrative Officer acts as the human resource officer for the office, overseeing benefits, time and attendance records, and processing payroll. The Administrative Officer provides assessment and input to the Executive Director on current office practices and procedures, solicits and analyzes bids for benefit packages and other large acquisitions, and makes recommendations to the Executive Director. The Administrative Officer also oversees all aspects of personnel, including overall office health and wellness, and pension participation.
Procurement and Purchasing:
The Administrative Officer manages procurement, purchasing, negotiating contracts, high value purchase orders, relationships with vendors, and the office's landlords. The Administrative Officer oversees the purchase of furniture, equipment, supplies, services and maintenance and service contracts.
Staffing and General Oversight:
The Administrative Officer is required to make recommendations to the Executive Director on matters such as staffing, caseloads, hiring practices, human resource policies and general office matters.
Candidates must possess excellent oral and written communication skills, the ability to work in a team environment with frequent interruptions, and the ability to maintain a professional and approachable demeanor. Candidates must be able to handle a number of tasks simultaneously. A bachelor's degree from an accredited four-year college is required, preferably in business, finance, public administration or a related field. A minimum of five years administrative experience is required. Candidates who have worked within the federal judicial system with a minimum of five years significant management and administrative experience will be given priority.
Applications must have Administrative Officer Application in the subject line and must be emailed to
Applications will be accepted through July 31, 2017. Position open until filled.
The Federal Defender Program is an equal opportunity employer. We encourage minorities and women to apply.